Assessment, Decisions and Feedback

How long is the application review process?

Applicants should receive a decision within 12 weeks.  This takes into account the time for assessment, moderation and external review by the IT@S Panel. See the application review process diagram.

Application Review process

How are the applications assessed?

Each assessor will review the key reflective part of the application and will consider how well the applicant has
a) Provided relevant evidence
b) Provided a sufficiently reflective account indicating lessons learnt
c) Demonstrated knowledge of the relevant literature supporting learning, teaching and assessment
d) Been able to provide evidence with explicit reference to the UKPSF.

Written submissions are assessed on the documentation submitted as part of the Written Route application requirements; presentation applicants complete the requirements of the Presentation Route and are then judged by their assessors at the presentation, which will be timed and recorded.

Assessors will scrutinise applications in accordance with alignment the HEA Assessment Rubric. The kinds of activities that may demonstrate meeting the dimensions of the UK PSF may be found in Indicative Activities for the HEA Assessors.

Academic misconduct

Assessors are referred to University procedures regarding Conduct and Discipline that will apply in cases of suspected academic misconduct.


Feedback will be provided to all applicants as quickly as possible following review of their application/presentation and ratification by the SAR and IT@S Panels.

Feedback will include areas of strengths and areas for enhancement, where appropriate.

Following assessment, and the release of the feedback, the assessors for written applications will remain anonymous. Obviously, for those involved in presentations, the identity of assessors will be evident.

The current feedback template used in Pebble+ may be found below:

Assessment Summary Template

What outcomes are possible?

There are 4 possible outcomes for Fellowship submissions.

Proceed –  application passes and Fellowship will be granted.
Clarify (minor amendments) – small points of clarification/additional evidence that applicant should be able to submit within 1 week.
Clarify (major amendments) – more substantive amendments which would require more considered response and 1 month is the usual resubmission deadline.
Return – much substantial revisions necessary (and/or, for Senior Fellows, lack of demonstrated impact on leading others in learning and teaching in HE)

The assessors will enter comments on the feedback template and indicate whether each element is accepted.  All elements must Proceed in order for the overall recommendation to be a Proceed. The overall recommendation element provides the final recommendation and presents summary feedback for the applicant.

Reporting successful applications to the HEA

For applications which are approved by the IT@S Panel, SALT staff will notify the HEA directly. Individuals should then get their certificate from the HEA within 12 weeks of the IT@S Panel decision.  Staff must be employees of Swansea University at the date when final recommendation is made.

Unsuccessful applications

Support is given to any applicants whose applications have a decision of Clarify (Minor amendments), Clarify (Major amendments) or Return (more substantial changes required).  As this is an iterative peer review process, there is no limit on the amount of times one can submit an application and no appeal process.

If you are dissatisfied with the support received, you may complain by following the ISS Complaints procedure.

For more details, view this PowerPoint presentation: HEA What happens after submission

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