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There will be occasions where you will need to use tools or apps that fall outside of university purchased/supported tools. This guidance, adapted from a JISC Document (circa 2011) provides you with a flavour of the considerations to bear in mind when selecting an external tool, and to help you to identify risks that maybe associated with it.
This guidance also links to relevant University Policies such as the Student and Staff IP Policy and the ICT Strategy
(Swansea Resource)